Alternate media formatting
When providing alternate formats, student preference is always taken into account. We also consider format availability and any content-specific factors that may impact the conversion.
Examples of alternate formats
PDFs are a common format. The pages usually look just like the original printed pages, but the text can be magnified on-screen or accessed with software to read the text out loud.
Text or Document files
We provide Word, Rich Text, or plain text files.? Images can be included, or removed, or compiled into an associated document. The text itself is usually arranged in a logical format. Page numbers are indicated as appropriate. These files can be accessed with a variety of devices and applications including software that can read aloud or convert to MP3.
HTML files
There is often content shared in our learning management system and these web pages are html. There are also often standalone websites and webpages that instructors point to, as well as accessible files that we produce and share online.
Human voice audio
Some books have been recorded by human readers – most of these are obtained through Learning Ally. If you have documentation of a print-based disability, you can sign up for your own account, or borrow through an Accessible Ed & Disability Resources account created for you.
Large print
Typically this is produced in 11 by 17 inch format, but there are other options. Formats can be customized depending on need.
Braille or Braille-ready files
Hard-copy Braille can be embossed. Electronic braille ready files (BRF) files can also be provided.
Tactile graphics
Raised line drawings can supplement descriptions of graphics. These graphics can be produced using a braille embosser, swell paper, or through collage methods.
Make a request
Learn about getting started with Accessible Ed & Disability Resources and making accommodation requests on the accommodation process page.
Process and Timeline for Alternate Format Materials
There are many different types of materials used in courses at PCC. For example:
- Textbooks are often listed with the bookstore when registration opens. If students who are eligible for alternate format materials make their accommodation requests as soon as they register, we can usually have the alternate formats prepared and ready for download when the term starts. If a book is needed, but was not listed with the bookstore, we can prepare materials as soon as we are alerted to the need. Please put your requests in early.
- Digital courseware is often listed with the bookstore, but our alt formats team members don’t usually have access or permission to evaluate this type of content directly. If barriers are found in these types of materials, alerting our team is important so we can identify and address any alt format needs.
- Library materials afford access to many materials and there are different options for different collections. This page from the library outlines audio options for popular databases.
- Course materials are often loaded into the D2L shells, and students can often convert or improve these materials directly, or reach out to our alt format team for support. The self-serve options include but are not limited to Panorama, and AIRA, or access technologies like Read&Write, Orbit Note, and Fusion. There are limitations on what self-serve options can produce so any student who tries these options but needs something more is highly encouraged to reach out to access-tech-group@pcc.edu so we can assist.??