Student Life and Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍø Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍøment Manager
- Title: Student Life and Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍø Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍøment Manager
- Category: Management
- FLSA: Exempt
- Grade: J
Job Summary
Under the direction of management, manages, coordinates and implements a comprehensive student leadership program including advising student government and its leaders and mentoring students throughout the year. Assures that student-sponsored events demonstrate a balanced approach in terms of education, cultural competency and community building. Administers, recommends and carries out operating policies and procedures, responds to inquiries from College departments, the community, and/or external agencies and supervises administrative services professionals, paraprofessionals, and/or technical/support staff.
Typical Duties and Responsibilities
- Oversees day-to-day operation of Student Life and Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍø programs on the campus and District level and ensures support to ASPCC and District Student Council activities.
- Supervises academic professionals, paraprofessionals, technical/support, and/or classified staff. Hires, evaluates, trains, disciplines and recommends dismissal of staff as necessary.
- Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍøs, implements, and monitors program and associated budgets, ensuring compliance with applicable fiscal restraints; implements and allocates resources following budget approval; approves expenditures.
- Analyzes, reviews, and develops administrative and programmatic systems and procedures to ensure effectiveness of programs and compliance with internal and external requirements.
- Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍøs, plans and implements goals, objectives, strategies, policies, and procedures for Student Life and Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍø as a whole.
- Collects and analyzes a variety of complex data and information. Performs statistical analysis and summarizes findings in applicable reports or other communication mediums. Establishes assessment practices, analyzes data, and implements findings.
- Advises students, faculty, and staff on a variety of issues related to Student Life and Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍø programs.
- Manages grant programs in assigned area of responsibility, which includes: applying for grants, monitoring compliance with grant conditions and terms, maintaining intake and accountability procedures, evaluating grants for program applicability, maintaining grant records, and/or performing other related activities.
- Educates and mentors student staff, club leaders, and volunteers. Instructs, facilitates, and leads classes, workshops, and seminars for students. Creates leadership and training programs.
- Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍøs, recommends, and implements expressive conduct and free speech policies and practices.
- Participates in/on a variety of meetings, committees, task forces, and/or other related groups to communicate information regarding services, programs, areas of opportunity, and/or other pertinent information as appropriate; represents the District on Local, State, and National committees, advocacy groups, and/or other related groups; confers with a variety of governmental agencies and other organizations regarding program issues.
- Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍøs a variety of administrative documents, which may include: Requests for Proposals, Requests for Quotes, service provider contracts, procedural guidelines, proposal applications, grant plan sections, and/or other related documents.
- Prepares and delivers presentations on program(s); facilitates meetings on program services and issues; attends professional conferences and training sessions.
- Serves as a liaison with management, other departments, and students within the College in order to provide information on available resources, programs, and/or services.
- Works in collaboration with other student-focused centers such as the Women¡¯s Resource Center, Multicultural Resource Center, Queer Resource Center and Veteran¡¯s Resource Center.
- Performs other related duties as assigned.
Work Environment and Physical Requirements
Work is generally performed in an office environment with frequent interruptions and irregularities in the work schedule. No special coordination beyond that used for normal mobility and handling of everyday objects and materials is needed to perform the job satisfactorily. This position requires occasional lifting of office supplies, training materials and computer equipment. Frequent travel between campuses is required and requires occasional out of district travel.
Minimum Qualifications
Bachelor¡¯s Degree in Education, Adult Education, a Social Science discipline, Counseling or related area. Relevant experience may substitute for the degree requirement on a year-for-year basis.
Master¡¯s degree may be required for positions that teach credit courses.
Three years progressively responsible experience related to area of assignment, including two years of lead or supervisory experience. Successful completion of PCC LEAD Academy or a comparable external leadership training program may substitute for up to 6 months of lead or supervisory experience.
Knowledge, Skills, and Abilities
Knowledge of:
- Supervisory principles;
- Grant management principles and practices;
- Advanced principles and practices in assigned programmatic area;
- Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
- Public relations principles;
- Budget administration principles;
- Marketing principles;
- Grant and/or contract administration principles;
- Analytical methods and techniques;
- Area resources;
- Needs assessment methods;
- Fiscal accounting principles;
- Strategic planning principles;
- Program/project management principles and techniques.
Skills in:
- Supervising subordinate staff;
- Interpreting and applying applicable laws, rules, and regulations;
- Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
- Preparing and administering budgets;
- Managing, marketing, and promoting programs;
- Planning and implementing program components;
- Compiling and analyzing data;
- Conducting needs analysis;
- Preparing, managing, and administering grants and/or contracts;
- Speaking in public;
- Conducting outreach activities;
- Preparing collateral and marketing materials;
- Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍøing strategic plans;
- Interpreting complex documents;
- Analyzing the applicability and/or value of the implementation of emerging trends and/or services;
- Assessing the consequences and outcomes of program initiatives;
- Ensuring compliance with applicable internal and external program requirements;
- Monitoring legal and regulatory changes;
- Maintaining confidentiality;
- Analyzing processes and making recommendations for improvement;
- Researching, analyzing, and applying relevant information to the development of departmental processes and programs;
- Coordinating activities with other internal departments and/or external agencies;
- Preparing a variety of reports related to operational activities, including statistical analysis;
- Working with diverse academic, cultural and ethnic backgrounds of community college students and staff;
- Utilizing computer technology used for communication, data gathering and reporting;
- Communicating effectively through oral and written mediums.
Replaces: Program Manager I, Student Life and Å·ÖÞ±¾öÈü¾º²Âapp_Å·ÖÞ±×ãÇòÍø-Ͷע|¹ÙÍø: 11/2018
Revised: 03/2019