Onboarding Action List for Onboarding Ambassador
What’s an Onboarding Ambassador?
For a printable PDF version of the Onboarding Ambassador action list.
Before Employee’s First Day | First Day and Week | First Month | First 90 Days
Before Employee’s First Day
Welcoming the new employee begins as soon as they accept the job!
Connecting and Culture
- Meet with the hiring manager/onboarding lead to review “Suggestions for the Onboarding Ambassador”, and to go over the employee’s first day and week’s schedule
First Day and Week
Onboarding goes far beyond training.
Connecting and Culture
- Have the first Onboarding Ambassador session with the new employee (see “What happens during an ambassador session?” )
- Invite the employee to meet at regular intervals for the first 3 months
Touring Work Space
- If the employee is working onsite or onsite-flex, give a tour of the building. Include:
- Restrooms
- Break area or lunch room (and explain any procedures or norms for the area)
- Emergency and First aid supplies
- Emergency exits and procedures including evacuation plans
- Coffee / tea locations, vending machines, dining hall if applicable
- Local lunch options and locations
- Supply room (and explain any procedures or norms for the area)
- Photocopier / printer / scanner (and explain any procedures or norms for the area)
- Mailroom and intercampus / outgoing mail (and explain any procedures or norms for the area)
- Shredding bin
- Any other important features of the building not included in this list
- Lactation room
- If the employee is working onsite or onsite-flex, give a tour of the campus if applicable. Include:
- Public Safety
- Enrollment Services (to get an Employee ID Card if employee does not need an access badge)
- Dining hall, coffee shops, food vendors
- Good lunch options nearby
- Library
- Sports facilities
- Lactation room, if not included in the building tour
- Parking
- Bookstore
- Any interesting or unique features, services, or buildings (such as learning gardens, public art, multicultural centers, art galleries, event spaces etc.)
Access and Technology
- Assist the employee with completing any unchecked items of the ‘Your First Week’ portion of the New Hire Checklist
First Month
Welcoming and fostering a newcomer extends well beyond the first week!
Connecting and Culture
- Continue to meet the new employee at regular intervals. If the new employee is growing more comfortable and accustomed to their new environment, taper the frequency of meetings down
- Introduce the new employee to others around the area. Help them build their network and support at the college. Offer to assist in arranging meetings and/or introductions.
Access and Technology
- Assist the employee with completing any unchecked items of the ‘Your First 30 Days” portion of the New Hire Checklist
First 90 Days
Cultivating a sense of belonging takes time and effort.
Connecting and Culture
- Continue to meet with the employee. If the new employee is at a point where they feel comfortable and accustomed to their new environment, schedule one last ambassador session
Job Duties and Expectations
- Assist the employee with completing any unchecked items of the ‘Your First 90 Days” portion of the New Hire Checklist