People Strategy, Equity, and Culture

Property Coordinator

  • Title: Property Coordinator
  • Class: Classified
  • Exempt Status: Non-exempt
  • Grade: 15

Nature and Scope of Work

Under the direction of the Manager, Central Distribution Services, performs a variety of tasks in the coordination of fixed assets for the college and foundation including: data entry of assets, coordinating moves and transfers of equipment, disposition of surplus and generating asset reports in accordance with college, state and federal regulations. Interpersonal contacts primarily include college staff and external agencies involved in asset procurement, transfers, disposition and donations. Job requires well developed verbal and interpersonal skills to present and exchange technical information. Work results impact beyond the immediate work section. Responsible for producing journey-level work output on an independent basis subject to supervisory direction and review.

Principal Accountabilities

  1. Responsible for ensuring accurate and reliable information of thousands of college assets utilizing knowledge of applicable federal, state and college regulations. Tasks include entering asset information into computerized system, properly classifying assets, recording values, making adjustments in system as needed (e.g., transfers, dispositions, etc.), monitoring the life of assets, and maintenance of college property.
  2. Acts as a resource for inquiries regarding college property. Applies knowledge of rules governing asset management to convey information to staff regarding a variety of topics including surplus and disposition of equipment.
  3. Coordinates disposition of items no longer deemed necessary for college use in accordance with college, state and federal regulations. Coordinates disposition of items through public sales via internet or other government agencies.
  4. Conducts and assists with physical inventory counts and verifications.
  5. Tags fixed assets located throughout the college district.
  6. Prepares and generates financial and other various reports (including documentation for the college’s annual financial report) for departments and college administration as requested.
  7. Ensures proper coordination and assists with surplus and equipment moves to and from various locations throughout the district and other external agencies.
  8. Accesses and retrieves information from college mainframe.
  9. Cross trains and serves as backup in other Central Services functions.
  10. Maintains a clean and safe workplace. Follows safety procedures and uses proper lifting techniques to ensure personal health and safety. Participates in initial and ongoing training in the safe handling of chemicals and other potentially hazardous materials.
  11. Performs other related duties as assigned.

Work Environment

Work is mainly performed in an office environment with occasional exposure to adverse conditions such as hazardous road conditions, exposure to elements while operating a forklift or other material handling equipment. Noise and exposure to heat and cold weather conditions are also common. Work is performed during normal business hours on a Monday through Friday schedule but may require additional hours or days as needs dictate.

Physical Requirements

Learned physical skill is required for proper safe lifting and material handling techniques, and for performing keyboarding and 10 key functions. Must be able to lift and move heavy equipment and materials (70+) lbs (examples: desks, file cabinets, bookcases). Must have the ability to drive and operate delivery vans, trucks, forklifts, pallet jacks and hand trucks.

Minimum Qualifications

High school diploma or equivalent. Two years of experience performing inventory control, basic accounting/bookkeeping functions or working with a comprehensive database. Must have good math, recordkeeping, organizational, communication and typing/keyboarding skills. Must have the ability to perform accurate data entry/retrieval procedures. Must have the ability to read and comprehend college, state and federal regulations regarding areas of responsibility. Must have the ability to be detail oriented.

Must have a valid driver’s license to operate a motor vehicle in the state of Oregon and possess an acceptable driving record. Must be able to meet requirements for forklift driver certification.

Reviewed:12/18

  • Rev: 04/07
  • Replaces: Property Coordinator, Gr. 15, 04/00