Portland Community College | Portland, Oregon

Construction Administration Manager

• Title: Construction Administration Manager
• Category: Management
• FLSA: Exempt
• Grade: N

Job Summary

Under the direction of College management in Planning and Capital Construction, the Construction Administration Manager leads the administration and execution of construction activities for capital improvement projects to include bond and general funded projects. This entails leading project managers, other team members, and multidisciplinary teams composed of college stakeholders and outside professional consulting firms to develop and deliver responsive, qualitative spaces, facilities and new infrastructure solutions in alignment with bond program objectives and PCC¡¯s strategic plan, including sustainable, maintainable and flexible building performance issues. The Construction Administration Manager is responsible for providing expert construction services College-wide, and managing the provision of these services by contracted Contractors and service professionals, in the areas of capital construction, project delivery and execution, while promoting the creation of physical environments throughout the College that respond to PCC¡¯s stated values, including appropriate sustainable practices. Projects may vary from infrastructure upgrades, deferred maintenance, and renovations of existing spaces or highly complex newly built construction projects.

Typical Duties and Responsibilities

1. Leads the physical project execution and processes consistent with industry and PCC standards. Å·ÖÞ±­¾öÈü¾º²Âapp_Å·ÖÞ±­×ãÇòÍø-Ͷע|¹ÙÍøs and maintains College standards through the construction process; ensures appropriate building systems technology consistent with College standards and operation/maintenance needs; ensures compliance with planning ordinances, building codes and jurisdictional requirements; maintains compliance with accessibility standards; develops and monitors contracts for professional project management and construction services.
2. Supervises and provides support to project managers, technical/support staff and/or classified staff. Hire, evaluate, train, discipline, and recommend dismissal of staff as necessary. May provide departmental leadership in absence of the Director.
3. Establishes a capital projects review schedule for leadership. Content for review includes such project milestones as design, construction, and occupancy.
4. Ensures construction professionals adhere to established processes throughout the execution of their services; including adherence to schedules, stakeholder communication, structured reviews and sign off for deliverables at appropriate milestones.
5. Supports project managers in project processes and vendor performance using appropriate metrics, such as scope management, change orders, requests for information, performance against schedules, and customer satisfaction reviews.
6. Leads processes that create/identify/reconcile building cost estimates with available construction funds and project development funds.
7. Make high-level decisions to bring college knowledge and history to all projects.
8. In close collaboration with the Planning Design Manager (TBD), the Construction Administration Manager assists user groups with developments of programming and scope of work. Coordinates and works closely to define scopes of work.
9. Subject matter expert to assist with construction related issues for all projects.
10. Ensures that the project management teams are minimizing disruptions during the construction process to maintain business continuity of College operations at all campuses and centers.
11. Integrates necessary maintenance projects into overall larger capital project scope where applicable and coordinates plans to address such work with appropriate staff.
12. Monitors and ensures continuity of planning, design and construction processes and documents, with maintenance operations to achieve effective integration of new facilities, systems, and technology.
13. In close collaboration with the Planning Design Manager (TBD), the Construction Administration Manager assists with construction record document maintenance and other related project information associated with bond projects and ensure integration with existing College facilities documentation.
14. Participates in the selection process for vendors and contractors. Participate in defining the terms and contract agreements.
15. Builds, maintains and monitors construction budgets to identify potential financial overruns and variances; make appropriate recommendations to alleviate financial implications.
16. Meets regularly with project managers to ensure the projects are proceeding as initially planned. Providing supervision, leadership and guidance to assist project team as necessary.
17. Provides regular updates to PCC Å·ÖÞ±­¾öÈü¾º²Âapp_Å·ÖÞ±­×ãÇòÍø-Ͷע|¹ÙÍø, Bond Advisory Committee, PCC Board and other internal and external partners as requested.
18. Participates in District bond program capital investment planning activities. Provides leadership advice and consultations for capital planning and improvements and capital construction projects.
19. Identifies and engages with all relevant college support and service groups to ensure total project programming requirements are met.
20. Represents the College at external meetings with outside agencies. Serves as a liaison with city, county, state, and federal agencies on issues related to facility planning for the District.
21. Supports Project Managers all phases of project management for large and/or complex construction and facility improvement projects, as well as renovation work.
22. Provides supervision for overall project and construction management services on assigned projects. Assures that projects are executed according to college expectations.
23. Participates in public community meetings to gather input and address neighborhood concerns related to the College¡¯s capital investment program; draws in relevant internal and external stakeholders.
24. Participates in the selection of vendors and contractors. Writes and reviews requests for proposals for a variety of consultants and services. Coordinates, facilitates, and manages the selection committee and process. Participates in defining the terms of contract agreements and ensures work is completed satisfactorily. Monitors the performance of contracts to ensure compliance with applicable specifications. Directs contractor supervisory staffs where necessary.
25. Plans, monitors, and reviews project budgets to identify and prevent potential financial overruns and variances; makes appropriate decision/recommendations to alleviate financial implications with project management team.
26. Performs other related duties as assigned.

Minimum Qualifications

Bachelor¡¯s degree in Construction Management, Engineering, Construction Administration, Public Administration, Architecture or other related field. Experience may substitute for the degree requirement. Minimum ten years of experience in building design, construction management, and facility/land use planning is required. Five years of progressively responsible management experience, that includes staff supervision.

Knowledge, Skills, and Abilities

Knowledge of:

• Å·ÖÞ±­¾öÈü¾º²Âapp_Å·ÖÞ±­×ãÇòÍø-Ͷע|¹ÙÍø and management principles;
• Public Relations principles;
• Construction management principles;
• Advanced Project Management principles;
• Facility planning principles;
• Capital Planning Principles and Practices;
• Architectural and engineering principles, practices, and procedures;
• Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes;
• Negotiation techniques;
• Construction design standards;
• Budgeting principles;
• Contract management principles;
• Project management software and databases.

Skills in:

• Supervising diverse staff;
• Building and controlling project costs and schedules;
• Estimating project costs, both hard and soft costs;
• Analyzing problems, identifying alternative solutions, projecting consequences of proposed actions, and making recommendations in support of goals;
• Managing, multiple ongoing projects and their associated teams;
• Conducting negotiations and mediations;
• Preparing a variety of business documents and reports;
• Inspecting construction sites for compliance with applicable building practices, quality control, and compliance with PCC standards;
• Managing contracts;
• reparing requests for proposals and project specifications;
• Reading & interpreting blueprints, schematic drawings and/or construction drawings.

Ability to:

• Work effectively with user groups/customers of diverse academic, cultural and ethnic backgrounds;
• Work in a group environment with shared responsibilities;
• Utilize computer technology used for communications, data gathering and reporting;
• Communicate effectively through oral and written mediums.

4/2023