Personnel Action Request Form Instructions
The Personnel Action Request Form (PAR) is used to notify and authorize People Strategy, Equity and Culture (PSEC), the Budget Office and the Contract & Grant Accounting Office, to create a “new” position or to “revise” an existing position such as FTE changes and extending end dates on temporary positions.
Section I is used by PSEC to determine the reason for the request and gather additional information about the position. (i.e. FTE*, duration, scope of responsibilities). *Refer to instructions below for calculating FTE.
Section II is used by the Budget and Contract & Grant Accounting Office to make the required funding changes in the College budget. It is not necessary to complete this form in order to request the creation of a Pooled Position (i.e. Casual, Student Help, Part-time Faculty). To create a pooled position, you will need to email your request including the name and position number of the supervisor, FOAP and beginning date of the pooled position to the HR Compensation team and:
- For 100% Grant or Contract (4-Fund) positions: email Julie Hasslock
- For General fund and other non-4-fund positions: email Heather Monaghan
This form should not be used to request a classification review of a filled or vacant position. Incumbents and/or their manager should contact the Classification and Compensation team at hrcomp-group@pcc.edu.
Section III: Required Signatures
- Temporary position: All management levels up to and including the President/Vice President signatures are required for all positions lasting for two fiscal years or less.
- Permanent position: All management levels up to and including the President/Vice President and are required for regular positions.
After completing the form, please send the HRComp-group@pcc.edu using AODocs PASS process.
Questions About these Forms?
Resources:
PAR Quick Sheet
If you have questions regarding Section I, New Position/FTE Change, contact the PSEC Compensation Team. All questions regarding Section II, Funding Source and New Labor Distribution, should be directed to Dana Petersen in the Budget Office or Julie Hasslock?in Contract & Grant Accounting Office depending on your funding source.
Instructions for calculating FTE
Below are the instructions for calculating FTE. A position is considered full-time (1.0 FTE) when the employee is scheduled to work 2080 hours in a 12 month period (i.e. 40 hours per week for a consecutive 52 weeks). If a position works less than 2080 hours it is considered part-time or casual. Please see the Employee Class “Breakpoints” below for additional information.
- Determine number of weeks to be worked in the 12 month period:
- Total number of weeks = _____
- Determine number of hours scheduled to work each week:
- Hours to be worked per week = _____
- Determine total number of hours to be worked:
- Total number of weeks _____ x hours per week _____ = total hours ______
- Determine FTE:
- Total hours _______/2080 = FTE ______
The Employee Class “Breakpoints” are below. Benefits are prorated based on annual FTE. The exception is Academic Professionals who are between .67-.99 FTE will receive full-time benefits per the Faculty/Academic Professional Contract.
Employee Class “Breakpoints”
| Employee Class | Hours Per Fiscal Year | FTE | Benefits? | Account Code | Class Code | Position Type |
|---|---|---|---|---|---|---|
| Classified: | ||||||
| Full time | 2080 | 1.0 | Yes | 01510 | CF | Single position |
| Part time | 600 – 2079 | .288 – .99 | Pro-rated | 01521 | CP | Single position |
| Casual | 599 or less | Under .288 | No | 01522 | CE | Pool position |
| Academic Professional | ||||||
| Full time | 2080 | 1 | Yes | 01610 | EF | Single position |
| Part time | 1387 – 2079 | .67 – .99 | Yes (full time) | 01621 | EH | Single position |
| Part time | 960 – 1386 | .46 – .66 | Pro-rated | 01621 | EH | Single position |
| Casual | 959 or less | Under .46 | No | 01522 | CE | Pool position |
| Administrators/Supervisors | ||||||
| Full time | 2080 | 1 | Yes | 01110 | AF | Single position |
| Part time | 1040 – 2079 | .5 – .99 | Pro-rated | 01120 | AP | Single position |
| Casual | 1039 or less | Under .5 | No | 01125 | CE | Pool position |
| Confidential | ||||||
| Full time | 2080 | 1 | Yes | 01170 | CO | Single position |
| Part time | 1040 – 2079 | .5 – .99 | Pro-rated | 01171 | CH | Single position |
| Casual | 1039 or less | Under .5 | No | 01522 | CE | Pool position |