Portland Community College | Portland, Oregon

CW02-01010 Credit-Bearing Activities sub-policy

• Responsible executive: VP Academic Affairs
• Responsible officer: Manager Education Abroad Program
• Responsible office: Education Abroad
• Effective date: January 30, 2019

Associated policies

• B507 Safety and Risk Management (Board Policy)
• B708 Emergency Planning and Preparedness (Board Policy)
• CW02-01000 International Travel
• CW02-01020 International Travel: Non-Credit-Bearing Activities sub-policy
• CW02-01030 International Travel: Travel Advisories sub-policy
• Student Travel Policy (Finance)
• Faculty and Staff Travel Policy (Finance)

Policy statement

All activities with students that are associated with credit-bearing course work and involve travel outside of the United States are managed through and must be approved by the Office of Education Abroad.

Policy

1. PCC instructors wishing to offer a credit for a course that includes an international component are responsible for proposing and obtaining approval in accordance with the published processes and timelines established by the Education Abroad Office. The two options are:
   1. Faculty-led program: PCC faculty teaching all or part of a PCC course for PCC credit that has been vetted and approved by the Education Abroad Review Committee, the Dean of Academic Affairs, the VP for Academic Affairs, and the College President. All participants are registered to receive PCC credit and will be accompanied by PCC faculty.
   2. Individual student programs: A PCC instructor serves from Portland as the supervising instructor for a student undertaking an independent academic project (such as co-op, internship, or independent study), any part of which takes place abroad, for PCC credit
2. A study abroad provider approved and vetted by the Education Abroad Office must be used for all credit-bearing international activities.

Implementation procedures

PCC faculty interested in conducting international travel opportunities with students should contact the Office of Education Abroad for guidance.

Roles and responsibilities

1. College President
   1. Approves credit-bearing faculty-led programs, individual student programs.
   2. Approves requests for exception to travel advisory sub-policy.
2. Vice President of Academic Affairs
   1. Reviews and recommends proposals for credit-bearing faculty-led programs, individual student programs, and petitions for exception to travel advisory policy to District President.
3. Education Abroad Office (EAO)
   1. Manages logistics including supporting the development of faculty-led programming and student participation.
   2. Interfaces with all of the appropriate PCC district offices and organizations around program operations.
   3. Works closely with the study abroad provider organizations, from initial proposal process through program implementation.
4. Study Abroad Program Provider
   1. Provides academic program support, logistical support, and on-site student services which include but are not limited to on-site counselors, medical and emergency on-call personnel, overseas health insurance, logistical, and crisis management support.
   2. Must be vetted and approved by the PCC Education Abroad Office.
5. Instructor (leader for Faculty-led programs)
   1. Is responsible for all curricular issues pertaining to the course being taught and meeting the CCOGs of the course.